Unit 530

Monterey Bridge Club

Board of Directors Meeting

February 22, 2009

Minutes

 

 

Present:  Pat Thomas, Jim Lauderdale, Ron Coffee, Ron Loiacono, Sharon Larson, Barbara Babcock, Larry Slayton

 

The meeting was called to order at 11:15 a.m.

 

Treasurer’s Report (Sharon Larson)

 

As of December 21, 2008, we had a balance of $44,830.04 in the checking account which included $5,273 in the building account.  This figure is comparable to previous years’ as are the income/expense figures.

 

The current balance in the checking account is $56,098 which includes funds from a CD which was closed due to the uncertainty surrounding the status of the building and thus the potential need for the monies.  It was suggested that Sharon Larson look into a short term CD since the earliest the funds would be needed is June 30, 2009.  Ron Loiacono indicated First National Bank has some good rates for 3-month CD’s.  Sharon Larson will follow-up on this.

  

Building Account (Larry Slayton)

 

At the end of the 2008 fiscal year, there was a surplus of $5,835.96 in the building account.   If a short-term CD is opened, Larry Slayton will transfer $5,000.00 to the checking account to increase the funds available to be deposited in a CD.

 

Year-to date there is a surplus of $904.79, i.e., income over expenses.

 

Membership (Barbara Babcock)

 

A letter has been developed for new members welcoming them to the unit and giving them information about the unit’s schedule of games and its web site.  More directories are needed if we are to provide them to new members.  Larry Slayton will order more.

 

 

 

Good Will

 

Claire Rugg, who was responsible for good will, has resigned from the Board so a replacement is needed.  Barbara Babcock will assume this responsibility.

 

District Report (Pat Thomas)

 

Reno and Carson City have joined District 21.  Both units have programs in the public schools to teach bridge to the students.  An announcement will be put in the newsletter indicating that we need someone who is interested in taking on such a program for this area.

 

Sectional Report (Pat Thomas)

 

An ad for the May sectional is being placed in the district newsletter at a cost of $90.00.  The Board felt an ad should also be placed in the May issue since the section is not until mid-May.  Pat Thomas will contact the appropriate person to have the second ad placed.

 

Last year’s May sectional lost money due to a decrease in attendance, high charges for chair delivery and removal, and the purchase of too much food.  Several suggestions were made on ways to alleviate this situation this year:

 

It might be possible to purchase the needed additional chairs with the monies currently used to transport them.  Pat Thomas will investigate the feasibility of doing this.

 

Participants in the sectional will be asked on both Friday and Saturday to buy a lunch ticket in advance and the order will then be placed with the Subway in Marina based on a count of the tickets.

 

Pat Thomas has ordered the trophies for the tournament.  They have not yet been engraved so the Board asked that the name be changed from the George Gooden New Players Award to the Monterey Sectional New Players Award.

 

The current date for moving out of the building is June 30, 2009.  However, no official notification has been received from the City of Marina.    Brad Dowd has found out it is possible to move the building for $50,000, but there may be problems bringing it up to code.  To cover the cost of that, we would look for shareholders, i.e., five or so people who are willing to buy into the building for $20,000 each and who would then get paid back over time.  The other possibilities being investigated are an existing building on Fort Ord and renting unused space at the Moose Lodge.

 

Board Replacement (Pat Thomas)

 

A replacement is needed for Claire Rugg who has resigned from the Board.  Pat Thomas proposed Beth Ege.  It was moved, seconded and approved that Beth Ege be asked to become a member of the Board.

 

Pat Thomas suggested that we should consider dispensing with the policy of no directors on the Board.  It would be good to have their input, but they would have to recuse themselves from voting on any issue affecting them.

 

Delinquent Rent Payments

 

Rent is due at the end of the month and is considered delinquent on the 15th of the following month.  It was moved and seconded to follow-up on any delinquent rent payment(s).  The motion passed unanimously.

 

The meeting was adjourned at 12:15 p.m.

 

 

 

Submitted by: ________________________

                             Barbara Babcock